Case of Managing 16 digits Virtual Accounts
How to organize 16 digits VA:
1 – 5 : managed by Bank by core banking, represents VA account type and partners/institutions, also mapped to beneficiary account.
6 – 16 : managed by partners/institutions by Virtual Account Portal, to identify customer numbers, invoice numbers, member numbers, account numbers etc.
7 represents account type of VA
0010 represents an institution and a specific beneficiary.
8161899241 represents a member number of an institution.
Using ATM off us, basic information will be presented as:
Account Name : Deddy (Kls 3 SD)
Account Number : 7850000124123412
By using ATM on us, some additional information can be presented as:
Institution Name : SGO
Reference Number : BIIVA-700844-6ECF5FA
Amount of bill : Rp. 200.000,00 (fixed can not be changed)
SGO Virtual Account Portal has advanced features to help the institution manage their bills to customer. Some of the features are:
Amount can by paid any amount such as installment, system will not reject any amount.
Amount must be entered exactly as billed (in on us ATM, amount can not be altered), otherwise system will reject the transaction.
When upload invoice system also can generate invoice notification to SMS or email while the institution includes email or handphone number.
While housekeeping is performed, system can do auto archive and create new begining of balance for every debit or credit note those remain opened.
Credit Note and Debit Note
Keep track all the payment to the Virtual Account. Every VA generated will be has a “mini ledger” that shown debit-credit and remaining balance due.
Every payment will be reconsiled to the uploaded invoice. All invoice that already paid can be automatically set to closed (can not be paid anymore, to avoid double payments).